DocnezEverything you need to send, sign and track
The essentials of e-signature, without the enterprise bloat.
Clear fields on every contract
Signature, date and initials boxes are clearly marked for each person, so nobody misses a spot. Here is a sample agreement for a fictional renovation company.
- Colour-coded fields per signer
- Initials on every page
- Dates fill in automatically
Fields placed for you
Upload a PDF or Word document and Docnez reads the text for labels like Signature, Print Name, Title and Date. Each suggestion is shown on the page with a confidence level, and nothing is added until you approve it.
- Review every suggestion before adding
- Optional initials box on every page
- Add more fields by tapping the page
Signing that works on a phone
Your signer taps the link, agrees to sign electronically, then draws or types a signature. Initials entered once fill every page. No app, no account.
- No signer account or download
- Draw or type a signature
- Clear progress and a Finish button
Track every document
See each document’s status at a glance and download the signed PDF as soon as it is complete.
- Filter by status
- Signed PDF one click away
- Team users on Team and Business
Bring your documents with you
Moving from another e-signature service? After you sign up, import your signed documents, templates and contacts in a few simple steps. Your signed records are kept in a read-only archive, clearly marked as imported.
- Signed documents, in bulk
- Templates and contacts too
- Sign up free to get started
A certificate with every signature
Each signed PDF ends with a certificate of completion: signers, consent and signing times, IP address, device, and SHA-256 hashes of the document.
- Full event log in UTC
- Document fingerprints (SHA-256)
- Anyone can verify a signed PDF
All features
Upload a PDF or Word document
Drag in a PDF or a Word file (.docx, .doc, .odt or .rtf). Word files are turned into a PDF automatically, so it is ready for signing in seconds.
Auto-detect signature fields
Docnez reads labels like Signature, Name, Title and Date and suggests fields. You review every suggestion before it is added.
Initials on every page
Optionally add an initials box to each page. The signer enters initials once and they fill every page.
Send a signing link
Share a secure link by email or message. Signers do not need an account.
Sign on phone or desktop
Touch-friendly signing: draw or type a signature right in the browser.
Certificate of completion
Each signed PDF ends with a certificate listing signers, timestamps and document hashes.
Audit trail
Uploads, views, consent, signatures and completion are logged with time and IP address.
Team users
Invite teammates on Team and Business plans.
Installable app (PWA)
Add Docnez to your home screen for app-like access.
Security and record-keeping
What Docnez does today to protect and prove your documents.
HTTPS everywhere
Docnez and every signing link are served over encrypted HTTPS connections.
Certificate of completion
Uploads, link issuance, views, consent, signatures and completion are logged with time and IP address, and summarized in a certificate at the end of every signed PDF.
Sealed with a digital certificate
Every completed PDF is sealed with a Docnez digital certificate. Any later change to the file breaks the seal, and PDF readers can show the signature details.
Tamper-evident audit trail
Each audit entry is linked to the one before it by a SHA-256 hash, and the final record is signed, so edited or deleted entries are detected. The public Verify page checks the seal, the file’s hash and the audit trail.
Single-use signing links
Once a document is signed, its link cannot be used to sign again. Links expire after a set period.
Two-step sign-in
Account owners and teammates can turn on authenticator-app two-step sign-in.